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The Top Five Reasons Why Our Clients Use Office 365

Many of our clients use Office 365 for a variety of reasons; these are the five reasons we hear most often.

Why Do Our Clients Use Office 365?

Microsoft Office 365 is a comprehensive, complete solution that includes everything your business needs for e-mail, instant messaging, online meetings, file sharing, and the latest Office products. It’s a cloud-based online suite that provides access to a wealth of services and software and includes all the full suite of Microsoft Office products including Word, Excel, PowerPoint, Teams, and much more.

Many of our clients use Office 365 for a variety of reasons; these are the five reasons we hear most often.

1. A Monthly Subscription Makes Office 365 Affordable and Scalable

Because Office 365 is offered via subscription, you pay an affordable monthly subscription based on how many of your employees use it. By purchasing licenses – or “seats” – you only pay for the users who need the software, instead of paying a lump sum as you do with most software. And, as your organization expands and contracts, you can increase or decrease the number of seats as you need them.

Many of our clients report that shifting to a subscription-based model for Office 365 makes budgeting easier and benefits them from a cash flow perspective.

2. Your Office 365 Products Are Accessible from Anywhere, and Always Up-to-Date

Do some of your employees work from home or in locations away from your office? Cloud-based Microsoft 365 is built with mobility in mind. All your Office 365 documents and applications will be accessible from anywhere and kept up to date. All you need is internet access and your computer device.

The ability to work from anywhere and access your files is a huge productivity booster. With your files saved to the Office 365 cloud, your desk is no longer a barrier. Use mobile apps like OneDrive, Word, Excel, PowerPoint, Outlook, Skype, SharePoint, and OneDrive so everyone can stay connected via e-mail, instant messaging, and online meetings. Need to work offline? Office 365 provides access to desktop versions of Office 365 programs as well as the ability to sync content from the cloud to your desktop or laptop.

Software version tracking and paying for upgrades become a thing of the past when you shift to Office 365; all of the users on your subscription automatically receive upgrades that are rolled out seamlessly to your users. No more installing software on each of their computers!

3. Using Office 365 Promotes Security

It can be a common misconception that working with files in the cloud isn’t secure. With Office 365, not only is your data protected, it can help boost your overall security posture. With its online document storage option, you can be assured that your confidential data will be stored securely. And, just as we noted with automatic upgrades, cloud-based Office 365 provides automatic security updates that keep your applications and devices current with the latest security features.

Your email will also be secure. When you move your Exchange server to the cloud-based Office 365 environment, you’ll be securely migrating your mailboxes and archives to a protected environment. It also comes with native encryption, end-to-end security, and multi-factor authentication options for enhanced data security. Plus, the cloud provides unlimited e-mail storage.

Security features include:

  • Advanced Threat Analytics: Systems are analyzed to detect and alert you about any suspicious activity on your network. Emails are scanned as they land in your inbox for any malware or malicious links or attachments. If detected, they are blocked from getting through.
  • E-mail Encryption: When you need to protect the privacy of an email message, you can encrypt it. When you encrypt an email in Outlook, you’re converting from readable text into scrambled ciphertext. You use a public encryption key to do this, and only the recipient who has the private key can decipher your message.
  • Exchange Online Protection: This is a hosted email security service provided by Microsoft, that removes computer viruses and filters spam from email messages.
  • Threat Management: This 24/7 monitoring prevents and detects any tampering of your data. Microsoft threat management teams work to anticipate and prevent malicious access.
  • Multi-Factor Authentication: Multi-Factor Authentication (MFA) helps you protect your identity and accounts. It requires an additional layer of security to access accounts. This makes it more difficult for criminals to log in to your accounts.
  • Data Loss Prevention: With data loss prevention, you can identify, monitor, and automatically protect sensitive information across Office 365.
  • Mobile Device Management: This feature allows your IT professionals to control Office 365 on your employees’ mobile devices. Your information can be removed remotely if their device is lost or stolen.

4. Your Staff Can Collaborate on Their Work in Real-Time

No matter where you are or what device you’re using, you and your team members can easily share, and co-author Office 365 files in real-time. Everyone can contribute or edit a particular document, spreadsheet, or presentation, and you’ll see the edits as they occur. With direct access to files and real-time collaboration, you and your team will always have online and offline access with automatic syncing, so everyone stays on the same page.

5. Flexibility Means That You Can Pick the Plan That Works for You

Office 365 features an array of plans, so you don’t need to compromise and settle on just one. And it provides customized packages where you can mix and match the features you need. You won’t be paying for software you don’t need and wasting money. And you can add or delete programs at any time.

Ready To Migrate Your Data To Office 365?

Using Office 365 is easy, but migrating your current files can be tricky. Good news – C3’s migration professionals have years of experience doing exactly these types of migrations for our clients, saving them time, headaches and lost data. C3 Integrated Solutions provides services for all of your Office 365 needs, allowing you to focus on your business goals. You can learn more about all that Office 365 has to offer here. Get in touch with our team at (571) 384-7950 or info@c3isit.com today.